UBU needs two working days notice of your request in order to look at the room software and confirm a room booking for you. Aditionally, due to ocassional urgent teaching requirements, room booking confirmations cannot be completely guaranteed. UBU can book rooms between 08:00 and 23:00 for student groups for academic work (revision, presentation practice, group projects) for a maximum of 6 hours during University teaching weeks.** UBU first books rooms in Student Central, then looks at certain other rooms on campus.
** Exam period: UBU has a fair usage policy, and during exams, bookings have a maximum of 4 hours.
To book an event in Student Central, please download the form below and email it to firstname.lastname@example.org
Recently the Students' Union has been made aware of some issues with external venues when it comes to holding events. We also have had some student groups facing additional costs with events held in external venues who have not get sufficient kit to support the events.
If you are looking to hold events off-campus then please come and see us to see our approved list of external venues alongside information about what services they can provide and what you'd need to book in from us.
Confused about room bookings? Download our flow chart!
If you are providing food as part of a booking please familiarise yourself with the document below.
If you are providing food in the Union Mall please see below.
Registered UBU sports and societies may fundraise and Charity collect in Student Central.
However, there are some very specific laws about fundraising. Please talk to us at reception to make sure you know the latest.
You must wear vinyl disposable gloves.
You are only allowed to display food for 2 hours.
A Food Hygiene Certificate may be required.
No fresh cream.
No alcohol in the Mall (it is an alcohol-free space).
You are not allowed to sell any Nestle products (this includes many brands - please check!)
Written permission must be gained from UBU with agreed items on.
Fundraising and Charity money must be paid into UBU via the finance team.
Charities must have a Registered Charity number and new rules mean we may soon have to check and approve of charities in advance.
Please be aware we only allow one fundraising stall per day.
At the end of the event you must remove any leftover food or items or arrange for its disposal.
|Union Mall||Ideal for one stall or multiple stalls, or performances||Varies|
|Societies Space||Ideal for film showings, presentations, discussions or food stalls, that are both open but a bit more restrictable for guest-only events||50|
|Student Central Theatre||Ideal for films, lectures.||180|
|Activities Room||Ideal for small presentations, meetings and activities, screen included||25|
|UBU Boardroom||Ideal for meetings, screen included||18|
|SC0.44||Ideal for meetings, activities||20|
|SC0.46||Ideal for meetings, activities||30|
|SC0.48||Ideal for meetings, activities||16|
|SC0.49||Ideal for meetings, activities||16|
|SC0.50||Ideal for meetings, activities||25|
|Amp Bar||Ideal for larger club nights, fashion shows, comedy events etc||Up to 850|
|Communal Hall||Ideal for presentations, meetings, food-based events (tech not included) There is also a small kitchen attached to this room. 4 Screens on walls, ideal for use with gaming equipment.||100|
|Escape Room||Ideal for small parties. Small DJ Booth in room. Bars could supply bottle bar if required.||100|
|Biko Room||Ideal for presentations, dance classes, similar activities (tech not included)||100|
|Horton Barn||Ideal for large speaker-based events, additional resources required for other types. Only bookable through University||399|
|Great Hall||Ideal for large speaker-based events, additional resources required for other types. Only bookable through University||950|
|Atrium||Ideal for small stalls and other events. Only bookable through University, not normally allowed to be used by students.||TBC|
|Please note capacity varies depending on the event type|