Room Bookings

Student room booking form

To book a room call into the UBU reception or download this form below and email it to ubu@bradford.ac.uk

UBU needs two working days notice of your request in order to look at the room software and confirm a room booking for you. Aditionally, due to ocassional urgent teaching requirements, room booking confirmations cannot be completely guaranteed. UBU can book rooms between 08:00 and 23:00 for student groups for academic work (revision, presentation practice, group projects) for a maximum of 6 hours during University teaching weeks.** UBU first books rooms in Student Central, then looks at certain other rooms on campus.

** Exam period: UBU has a fair usage policy, and during exams, bookings have a maximum of 4 hours.

 

Events booking form

To book an event in Student Central, please download the form below and email it to ubu@bradford.ac.uk

Click here to download

External Venues

Recently the Students' Union has been made aware of some issues with external venues when it comes to holding events. We also have had some student groups facing additional costs with events held in external venues who have not get sufficient kit to support the events.

If you are looking to hold events off-campus then please come and see us to see our approved list of external venues alongside information about what services they can provide and what you'd need to book in from us.

Flow Chart

Confused about room bookings? Download our flow chart!

Click here to download

Food and Hygiene

If you are providing food as part of a booking please familiarise yourself with the document below.

Click here to download

If you are providing food in the Union Mall please see below.

Registered UBU sports and societies may fundraise and Charity collect in Student Central.
However, there are some very specific laws about fundraising. Please talk to us at reception to make sure you know the latest.
You must wear vinyl disposable gloves.
You are only allowed to display food for 2 hours.
A Food Hygiene Certificate may be required.
No fresh cream.
No alcohol in the Mall (it is an alcohol-free space).
You are not allowed to sell any Nestle products (this includes many brands - please check!)
Written permission must be gained from UBU with agreed items on.
Fundraising and Charity money must be paid into UBU via the finance team.
Charities must have a Registered Charity number and new rules mean we may soon have to check and approve of charities in advance.
Please be aware we only allow one fundraising stall per day.
At the end of the event you must remove any leftover food or items or arrange for its disposal.

Ideas for Usage

Union Mall Ideal for one stall or multiple stalls, or performances Varies
Exhibition Space Ideal for film showings, presentations, discussions or food stalls, that are both open but a bit more restrictable for guest-only events 50
Student Central Theatre Ideal for films, lectures. 180
Activities Room Ideal for small presentations, meetings and activities, screen included 25
UBU Boardroom Ideal for meetings, screen included 18
SC0.44 Ideal for meetings, activities 20
SC0.46 Ideal for meetings, activities 30
SC0.48 Ideal for meetings, activities 16
SC0.49 Ideal for meetings, activities 16
SC0.50 Ideal for meetings, activities 25
Amp Bar Ideal for larger club nights, fashion shows, comedy events etc Up to 850
Communal Hall Ideal for presentations, meetings, food-based events (tech not included) 100
Escape Bar Ideal for small parties 100
Biko Room Ideal for presentations, dance classes, similar activities (tech not included) 100
Horton Barn Ideal for large speaker-based events, additional resources required for other types 399
Great Hall Ideal for large speaker-based events, additional resources required for other types 950
Atrium Ideal for small stalls and other events TBC
     
  Please note capacity varies depending on the event type